Pre-Awards

Departmental Procedure for Submission of Grant Applications

1. 1. Complete a Worktribe 'intention to submit'.  For projects with values >£150K this should ideally be submitted at least 4 weeks prior to the official deadline of any particular call to which you intend to submit an application. 
   2. A member of the Research team will contact you to discuss the details of the call and budget which will be developed on worktribe.
   3. The Research Team can also give advice on full economic costing, terms and conditions of individual sponsors, IPR etc.
   4. If required, the Research Team can enter financial information on to any application.
   5. Once the budget has been finalised, it will be submitted via worktribe to the Research Office for approval.  This must be accompanied by a copy of the completed application. This must be done at least 5 working days before the funder deadline.
   6. Any online application that needs to be routed through the research office (eg via JeS, The UKRI funding Service, The Royal Society, Welcome Trust etc) should also be submitted a minimum of 5 working days ahead of the funder deadline.
   7. Colleagues at the research office will check the worktribe budget and the application and advise if they feel there are errors.  Once approved they will let the PI/Dept know by email and via worktribe.  They will submit the application where required (eg via JeS, The UKRI funding Service, The Royal Society, Welcome Trust etc)
   8. Any correspondence relating to the application should be copied or forwarded to the Research Team e.g. outcome letter (whether successful or not), award letter (detailing breakdown of funds etc.).  THis can be done via email, or by attaching documents in the relevant tab in worktribe.

Deadlines

• Costs and Justifications of Resources should be finalised and submitted to the Research team no later than 5 working days before the official deadline.
• The final application should be submitted to the Departmental research team no later than 24 hours before the deadline. 
• For proposals where Cambridge is the lead applicant with external partners. External partner costs should be finalised with covering letters no later than 6 working days before the deadline.
• Letters of support: Vice Chancellor - In order to allow sufficient time for the review and signing of letters, requests for a support letter must be submitted to the Research Strategy Office (researchstrategy@admin.cam.ac.uk) 10 (ten) working days ahead of the sponsor's deadline or other institution's deadline (if another HEI is the lead on the application), whichever is sooner. 

Further Information on Applying for Funding

For further information on applying for a research grant please refer to the guidance notes on the Research Office webpage which can be located by clicking here.