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E-Thesis submission (PhD Students)

E-Thesis submission for PhD Students

PhD Students are asked to submit an e-copy of their thesis at the following link: https://upload.repository.cam.ac.uk/.

The website directs PhD students to read the guidance and submit a completed thesis access choice confirmation form (click here) when uploading their thesis.

The form asks the student to identify an appropriate level of access, and then get the form signed by the Supervisor. Where the form requests restricted access or there is a disagreement between student and supervisor this is reviewed by the Degree Committee who will make the final decision. 

Managing access to your thesis

Before you upload the electronic copy of your thesis to the University’s repository, you will need to confirm the appropriate level of access to your thesis.  The following levels of access are available:

  • Open
  • Embargoed
  • Controlled
  • Restricted

Guidance on the different access levels is available on the Office of Scholarly Communications webpages.  The access level chosen will apply to the hard bound version of your thesis, any digitisation of the hardbound version and the version submitted electronically. This includes any grant of restricted access by your Degree Committee.’

You should agree the appropriate level of access with your supervisor taking account of any terms and conditions of your funding or any other relevant contractual arrangements.  You and your supervisor should complete the access confirmation form and you should upload the completed form to the repository when you upload your thesis.  If you or your supervisor are unable to agree on the appropriate level of access you should refer the matter to the Degree Committee who will determine the appropriate level of access.  The Degree Committee will return to you a completed form for you to upload with your thesis.

If you decide that access to your thesis should be restricted, you will need to get Degree Committee approval for this.  You should submit your completed access confirmation form to the Degree Committee who will determine the appropriate level of access.  The Degree Committee will return to you a completed form for you to upload with your thesis.

The level of access applies to versions of your thesis deposited in the University library.  If your Degree Committee requires a second copy of the thesis to be retained in the department library, you need to ask the departmental librarian about managing access to your thesis.