Booking travel

Process for booking travel:

  • For all travel on University business (with the exception of rail tickets to London): please download and complete the Travel Requisition Form  Filetravel_booking_form_2021.xlsx and email to researchadmin@vet.cam.ac.uk.
  • Please allow at least two weeks to complete the process of getting quotes and raising the purchase order.
  • Request must be accompanied by the appropriate risk assessment (see below)

  • Students - if travelling away from Cambridge for more than two weeks you will also need to apply for Leave To Work Away

Risk Assessments:

All travel away from Cambridge for work purposes must  be Risk Assessed.  This is for travel in the UK, Europe and the rest of the World, no matter how short or what purpose the trip. The policy and guidance applies to all staff and research students.  Risk Assessments must also be in place to have valid travel insurance through the University insurer. 

Click on image below for an overview of the process and requirements:

In a nutshell: 

  • ALL travel outside of Cambridge must be risk assessed
  • For low-risk travel within the UK use this google form  (you will need to be logged into Google with your university login)
  • For higher risk activities within the UK and all travel outside of the UK use Peregrine Foresight

Travel Insurance:

Please remember to arrange travel insurance for all trips outside the UK.  This can be done via Peregrine Foresight platform at the same time as your risk assessment.

Note on Carbon Offsetting:

When applying for grants PIs should include costs for Carbon offset where eligible.  Where air travel is essential, and funder permits, PIs should purchase carbon contributions - info HERE

Useful LInks:

Please contact Muhammad Saeed Ahmad (msa68) if you have any questions.